Bylaws

BY LAWS of Barbados Amateur Swimming Association

THE BARBADOS AMATEUR SWIMMING ASSOCIATION

GENERAL RULES:
The FINA GENERAL RULES shall be adopted by the Association.

STANDING COMMITTEES
The Standing Committees of the Association are:

The BASA Board of Directors.
The BASA Technical Sub-Committee
The BASA Business Sub-Committee
The BASA Fund Raising Sub-Committee

All Sub-Committees shall be chaired by an elected Officer of the Association and shall meet at least once a month. All Sub-Committees make recommendations to the Council of the BASA at which time final decisions will be made on these recommendations.

The BASA Board of Directors comprises the Officers of the Association and legal Counsel.

The BASA Technical Sub-Committee is chaired by an elected Officer of the Association and comprises the coaches of the Member Clubs and National Coaches. The Chairperson of the Committee shall have one vote and a casting vote in the event of a tie; each member Club and National Coach shall have one vote.

The BASA Business Sub-Committee is chaired by an elected Officer of the Association and is made up as follows:
Two persons from the current membership
Two persons from past association
The Aquatic Centre Manager/Nominee
Treasurer

The BASA Fund Raising Sub-Committee comprises three representatives from member clubs and is chaired by an elected Officer of the Association.

MEMBER CLUBS:
A member may not compete for another club under six months of having changed Clubs. Six months must elapse before a member may compete for another club.

A Competitor who is in arrears with his current club must settle the arrears before becoming a member of his target club. A member club must not approve the application of an individual who is not financial with his current club.

A competitor must be financial with his/her membership at the Aquatic Centre before sanction may be given to compete at any meet. The names of all swimmers signed up to take part in the meet must be forwarded to the BASA. Clubs are reminded that it is deemed an offence by the International Body for a member to compete outside of the jurisdiction without the sanction of the National Federation. Clubs in violation of this rule are liable to be sanctioned as directed by FINA. All competitors must also receive sanction by the Member where the competition is taking place. FINA Rule GR 3.2.

SELECTION OF NATIONAL TEAMS:
Qualifying standards for all National Teams will be set by the BASA or its affiliates and posted on all notice boards.

Qualifying standards for the Carifta Swimming Championships are 8th place for the 11-12 category and 6th place for 13-14 and 15-17 age groups. The times selected will be the faster time between the preliminaries and finals for the particular event selected over a 4 year period from the times posted at the competition. New times for the quadrennial will be selected during the year of the Olympics to take effect the following year. The times selected for CISC and CCCAN will be 8th place times in the final for 11-12 age group and 6th place for 13-14,15-17 and 18 and over age group. The fastest time for the particular event done over the four year period will be selected as the qualifying standard. New times will be posted in the year of the Olympics to take effect the following year. The times will be structured in a pyramid. The CISC and CCCAN qualifying standards will not be slower than the Carifta standard in any age group. The CCCAN time selected will not be slower than the CISC time. In the event that the CISC time for the event is slower than the Carifta time then the Carifta time will replace the CISC time. If the time for CCCAN is slower than the CISC time then the CISC time will be used for CCCAN. Therefore the ideal structure will be that the CCCAN time will be the fastest of the 3 times, followed by the CISC time as the next faster time and the Carifta time will be the slower of the three. It is therefore possible that the qualifying standard for the 3 meets may be the same in some events.

A deadline for meeting qualifying standards will be set by the BASA and will be posted on the notice boards.

Times submitted for qualifying assessment will not be accepted after the qualifying deadline date has passed.

The BASA Technical Sub-Committee shall meet and recommend a team for the approval of the Council consistent with the standards outlined.

National teams shall be selected based on qualifying standards met.

Competitors with the first and second fastest time in the event shall be selected to swim the event.

The qualifier must swim the event in which he or she has met the standard.

Secondary qualifiers are competitors who have met the qualifying standard but times achieved are other than first or second.

A secondary qualifier may be selected where the order of events does not allow the primary qualifiers to swim all of the events for which a qualifying time has been achieved effectively and the difference in time between the secondary qualifier and the main qualifiers is insignificant. A secondary qualifier may be considered for relay purposes if it can be shown that the relay team, based on the aggregate of times, has a chance of winning a medal.

A non qualifier may be selected for relay purposes where three persons have met the qualifying standards. The times achieved by the non-qualifier, although not meeting the qualifying standard, are either the fastest in the event or very close to the times posted by the main qualifiers. The aggregate of times of the 4 persons must indicate that the relay team is capable of medaling.
Having been selected this individual may swim individual events not selected or taken by those who have made the qualifying standards.

Amended at Council May 8th 2013.

Secondary qualifiers, non-qualifiers and walk-ons for relay purposes shall be considered for the

CISC and CCCAN Swimming Championships for relay purposes with effect from January 1, 2014.

All times submitted for qualifying consideration for 50 meter events must be genuine long course meter times. Converted times will not be accepted for qualifying assessment.

Long course meter times done within one year of the deadline date for the following competitions will be accepted: CCCAN, CISC, CAC, World Championships, Pan American Garnes and the Olympics. No converted times will be accepted.

Long course meter times done within 10 months of the deadline date for the Carifta Swimming Championships will be accepted. No converted times will be accepted.

Amended at Council July 24th 2013.

That from the 21st day of July, 2013, the qualifying criteria for participation in Open Water events at the Carifta Swimming Championships, the CISC Swimming Championships and the CCCAN Swimming Championships is the 6th place time in the relevant age group and event swum at the Carifta Swimming Championship in the relevant qualifying cycle.

All water polo teams will be subjected to a qualifying round of tournaments before the team could be considered eligible to represent Barbados.

Management: The Head-coach and or coaches to be assigned to each national team must be ratified by the Council for any future international events after CARIFTA 2012.

The Manager, Chaperone will be selected from among volunteers of the general membership and must be persons with commendable profiles and those nominated for these positions must be ratified by Council for all international events after CARIFTA 2012.

All competitors selected on to national teams must sign a contract before sanction is given to represent Barbados at any event. The competitor’s contract forms part of this document.

All competitors/parents or guardians of competitors must sign a release form in the circumstance where the competitor opts to disband the team at the conclusion of the event. The competitor under these circumstances must not identify with the team or wear the team uniform.

The team rules of the Barbados Amateur Swimming Association form part of this document.

All members of the management team will be given a job description which outlines the main duties and responsibilities of the particular task undertaken. All Team Management Reports must be submitted to the BASA Secretariat maximum of one (1) month after return of the Team. The contract forms part of this document.

Rules of participation:

• Entries shall not be processed for swimmers whose Aquatic Centre Membership fees are not current. That is, membership fees must cover the period of the meet. Occasional swimmers, who are not members of the Aquatic Centre, but who are taking part in the competition, must pay $20.00 per hour to train in the 50 M pool along with the appropriate entry fees.
• 50 M pool use for Learn to Swim participants is restricted to one week prior to the start of the competition. Each participant must pay $20.00 for the week in question to the BASA for the week’s training period leading up to the competition. Training fees must be paid prior to the swimmer’s use of the pool. Coaches/Club Presidents will be held responsible for submitting the names of these children to the Office staff. Children will not be entered in the meet until the training fee has been collected Entry fees are applicable to all participants.In an effort to reduce or eliminate scratches a scratch penalty fee of Bds $8.00 shall be charged for all scratches. The scratch penalty shall only be waived for swimmers presenting medical certificates. Swimmers will not be allowed to participate in the next race until the scratch penalty fee for the previous race is paid. Swimmers of clubs refusing or delinquent in paying the scratch fee will be denied participation in subsequent meets. Club scratch Coordinators are responsible for collecting the scratch fee for payment to the BASA.

Overseas Based Funded Swimmers
All overseas based swimmers especially those holding scholarships or rece1vmg any type of funding from the Barbados Olympic Association or National Sports Council must attend at least one Championship annually at which Barbados is represented-namely CISC or CCCAN or one local national championship.

Records
The Barbados records will be classified as follows:

Barbados National Records (across all age groups, open)
Barbados Age Group Records
Aquatic Centre Meet Records-Age group and open records

All records must be made in scratch competitions or an individual race against time held in public or announced publicly by advertisement at least 3 days before the attempt is to be made. In the event of an individual race against time as a time trial during a competition then an advertisement of at least 3 days before the attempt is to be made shall not be necessary. Records will be accepted only when times are reported by Automatic Officiating Equipment or semi automatic officiating equipment using 3 push buttons.

All new records established must be presented to the BASA Technical Committee. The Records will be subsequently presented to the Council for ratification.

Reward system-Nationals:
The swimmers will be divided into Junior and Senior. Junior age groups are up to and including 12 years. This group will be assessed using the ASCA age group motivational times. Seniors are assessed from age 13 using the FINA Performance Ranking System.

Reward system:
Carifta Swimming Championships: Barbados National Bank Victor Norville Memorial Trophy-for the most Outstanding Swimmer at Carifta- the most outstanding swimmer will be assessed based on the event that scores the highest FINA points.

The Leah Martindale Trophy – awarded to the most valuable swimmer at Carifta. The most valuable swimmer is assessed based on the performance in the number of events swum, medals obtained, team points gained, relay participation and generally the individual shouldering the most weight for the team and Barbados.

CISC, CCCAN, COMMONWEALTH GAMES, PAN AMERICAN GAMES, WORLD CHAMPIONSHIPS and the OLYMPIC GAMES: Performance will be assessed based on the best overall time posted based on the FINA Points ranking system and overall performance.

ORDER OF EVENTS:
The Barbados National Anthem must be played at the start of all events involving the public.

CLUB SCHOLARSHIPS
Annual Aquatic Centre Scholarships will be awarded based on the number of Club members that are up to date with their membership subscriptions with the Barbados Amateur Swimming Association up to a maximum of 4 scholarships as follows:

CORRESPONDENCE
All correspondence intended for discussion must be received by the Secretariat a minimum of 72 hours prior to the Council meeting.

ACCESS TO GYM
Persons requesting key must be over the age of 15 years and must sign for receiving the key. The Gym key will only be given to coaches. Individuals who persistently fail to return the gym key or who fail to comply with locking the door of the gym after use will be denied future access to the gym.

Use of facility for fundraisers:
Request for use of the facility must be accompanied by the BASA “Request Form For Use of Aquatic Centre Facility” duly completed indicating that (a) insurance has been effected (b) rental fees have been paid (c) BASA reserves the right to rescind permission granted if it is later found that the activity would be deemed harmful or destructive to the Aquatic Centre Plant. All forms must be signed by the Secretary of the Association or Nominee to finalise the agreement. The contract forms part of this document.

Clubs will be charged a concession fee of Bds. $125.00 for canteens held at the facility on a first come first served basis.

For events such as a water carnival, luncheon, dinner etc the concession fee is Bds. $350.00.

The Barbados Amateur Swimming Association takes priority over all clubs for use of the facility for fund raising.

AFILLIATION FEE:
The affiliation fee is Bds. $750.00 per club annually.

SWIM CAP POLICY
All pool users without exception, including Instructors of Parent/f oddler programmes, their Assistants, parents/guardians of children who enter the water to hold the children as well as all other instructors or persons entering the water must wear swim caps. All hair must be pushed properly under the swim cap.

Coaches of swim clubs and other individuals conducting private classes in the pool have been entrusted with the responsibility of ensuring that swimmers under their charge wear swim caps.

Failure to comply with this regulation will result in the following sanctions:

1. The offending swimmer being asked by the staff of the Aquatic Centre to leave the pool.
2. Sanctions imposed on the Coach for allowing swimmers under his charge to enter the pool without the appropriate attire.All new coaches must register with the staff in the office of the Aquatic Centre before attempting to use the facilities. Coaches must receive the necessary permission to use the facilities to be apprised of pool rules. Ignorance of the pool rules therefore will not be an excuse.
3. For purposes of safety and supervision the ratio of coaches to Learn To Swim children shall be 1 coach and 1 assistant to 8 swimmers. Clubs shall be held responsible for enforcing this policy.
   

Membership Fees in BARBADOS DOLLARS

Swimmers based overseas                 $100.00 annually

Pool rental rates:
Whole pool-25 meter pool Bds. $200.00 per hour.

Half pool-25 meter pool Bds. $100.00 per hour.

Contributions to swimming-Aquatic Centre Intl:

Daily Session wrist band- BDS$10.00 or US$5.00 (Adults 11 yrs & over)

Children: 10 years and under (daily wristband) – Bds.$ 4.00. US $2.00

Heat Sheet daily – BDS$4.00 or US$2.00

Results (Full)-BDS$20.00 or US$10.00

Contributions to Swimming: Nationals

DAILY SESSION WRIST BANDS: BDS $5.00; US$3.00 (Adults 11 yrs & over)

DAILY SESSION WRIST BANDS: BDS $3.00; US$2:00 (Children 10 yrs & under)

HEAT SHEETS-DAILY BDS $4.00 OR US$2.00

RESULTS (FULL) BDS $20.00 OR US $10.00

BASA ATHLETES’ RULES AND EXPECTATIONS

• PLEASE SOCIALISE IN OPEN/PUBLIC AREAS
• YOU ARE EXPECTED TO BE IN YOUR ROOM NO LATER THAN 30 MINUTES AFTER DINNER NIGHTLY.
• NO BOYS IN GIRLS’ ROOMS, NO GIRLS IN BOYS’ ROOMS
• PLEASE DO NOT BRING OTHER ATHLETES/PARTIES BACK TO YOUR ROOMS.
• PARENTS ARE ALLOWED TO VISIT AFTER THE MORNING SESSION FOR HALF AN HOUR (30 MINUTES). PARENTS ARE ASKED TO REFRAIN FROM CONGREGATING IN THE ROOMS.
• THE SUPPORT OF PARENTS IS SOLICITED FOR THE COACHES’ OBJECTIVES – THE ATHLETES NEED TO REST AND MUST NOT BE DISTRACTED UNNECESSARILY.
• ALL ATHLETES WILL GO TO THE POOL EVERY SESSION/EACH DAY
• ALL ATHLETES MUST ATTEND ALL MEETINGS SCHEDULED BY THE MANAGEMENT TEAM.
• NO ATHLETE IS ALLOWED TO LEAVE THE POOL/GAMES VILLAGE WITHOUT REPORTING TO AND OBTAINING PERMISSION FROM THE MANAGEMENT TEAM
• PARENTS ARE REMINDED TO RESPECT THE ATHLETES’ SCHEDULES, WHICH ARE GEARED TOW ARDS ENHANCING THEIR PERFORMANCE. NO CALLS TO THE ROOMS 30 MINUTES AFTER MEALS.
• ALL ATHLETES ARE EXPECTED TO BE PUNCTUAL FOR MEALS AND TRANSPORTATION TO AND FROM THE POOL.
• PARENTS ARE ALSO REMINDED THAT IT IS A VIOLATION OF THE SIGNED CONTRACT TO REMOVE ANY ATHLETE FROM HIS/HER DESIGNATED PLACE OF ACCOMMODATION AT ANY TIME DURING THE OFFICIAL PERIOD OF THE COMPETITION.